Unsure about when some of your responsibilities fall on the calendar? Wondering when your employees can expect their statements? Not sure about the annual compliance testing time frame? Scroll down to see the NADART schedule and deadlines for the year.

End Of Calendar Quarter
Employee Statements
Wage and Contribution Reporting
Contribution Billing Forms
Contribution Nondiscrimination Testing
IRS Form 5500
Summary Annual Report
Enrollment
Benefit Requests
Motivating Employee Participation
Answering Employee Questions

End of Calendar Quarter

1st Quarter – March 31
2nd Quarter – June 30
3rd Quarter – September 30
4th Quarter – December 31

Employee Statements

Mailed within 3-4 weeks after the end of the quarter. Investment Choice statements are mailed directly to the participant's home address (according to the payroll files you submit) while the Classic statements are mailed to the employer.

Wage and Contribution Reporting

Employee contributions should be submitted, via wire transfer or check, to the Plan Sponsor's Trust Account at Cardinal Bank as soon as possible after each pay period, but no later than the fifteenth of the month following the month in which the contributions were withheld. If you are a Plan Coordinator of an Investment Choice Plan you will submit wage and contribution information on a regular basis - usually after each pay period. If you are a Classic Plan, whether you use the Wage Reporting Form (WRF)or submit electronically, your wage and contribution information is due at NADART within 10 days after the end of the quarter.

Contribution Billing Forms

These are due at NADART no later than 30 days after the end of the quarter.

Contribution Nondiscrimination Testing

Completed and mailed to you within 2 ½ months after plan year-end. The Plan Coordinator should review this and report any discrepancies to NADART.

IRS Form 5500

NADART will file this electronically with the Department of Labor (DOL) no later seven months after plan year-end. A copy will be sent to the Plan Sponsor after it has been filed with the DOL.

Summary Annual Report

NADART prepares this each year with the 5500 Form. A copy is sent to the Plan Sponsor and should be made available to participants within nine months of the plan year-end.

Other Routine or Ongoing Plan Coordinator Responsibilities

Enrollment

You should enroll new hires as soon as they begin work, even though they may not be eligible to participate right away. This will help you avoid having to track everyone’s future eligibility dates. Note: Part-time employees should not be enrolled if your plan requires twelve months of service before employees are eligible to participate in your plan.

Benefit Requests

In cases of retirement, termination and in-service withdrawal benefits, you will need to supply employees with the appropriate NADART forms and then review and sign them.

Motivating Employee Participation

You want to do your best to encourage as many people as possible to participate in the plan. This not only helps your company with compliance and nondiscrimination testing, but also helps your employees later in life when it becomes time for them to retire.

Answering Employee Questions

You will serve as the main contact person in your office for questions your employees may have about the plan. The Plan Information Center and this Web site are available to you to answer questions for which you may not immediately know the answer.